Health and Safety Management Manual (HSMM)
What we do
SHEQ4SME helps businesses stay compliant, audit-ready and operational by managing health, safety, environmental and quality systems properly — not just selling paperwork.
SHEQ4SME is not a safety-file vendor.
We are a compliance operating system provider for SMEs operating under the South African OHS Act and ISO frameworks.
Our Statement as to Safety and Health
SHEQ4SME is the only SME-focused health & safety consultancy in South Africa that delivers a fully audited, never-failed Health & Safety Management System — managed monthly, not sold as documents.
Proof Anchors (must be used everywhere):
- 98% audit outcomes
- Sasol / Eskom / 3rd-party audits
- Zero failed client audits
What is the HSMM?
The Health and Safety Management Manual (HSMM) exists to give organisations control, consistency, and confidencein how health and safety is managed.
Many businesses have policies, risk assessments, and safety files—but they are often fragmented, reactive, or audit-driven. HSMM solves this by providing a single, structured management system that defines how health and safety are planned, implemented, monitored, and improved across the organisation.
HSMM turns compliance from a paperwork exercise into a managed business process.
The Value to you the Client
1. Legal and Regulatory Confidence
HSMM provides a clear framework to meet statutory health and safety duties. It helps organisations demonstrate due diligence, defined responsibilities, and effective control measures—critical during inspections, audits, or incident investigations.
Value: Reduced legal exposure and clearer accountability at the management level.
2. One System, Not Many Documents
HSMM replaces scattered policies, ad-hoc procedures, and inconsistent practices with one integrated manual. Everything fits into a logical structure that management and workers can understand and apply.
Value: Less confusion, fewer gaps, and a consistent approach across sites and teams.
3. Stronger Audit and Client Outcomes
HSMM is built as an auditable management system, not a template pack. It aligns operational controls, records, and performance monitoring so audits focus on system effectiveness—not document failures.
Value: Fewer non-conformances, smoother audits, and improved client confidence.
4. Practical Implementation on Site
HSMM is written for real workplaces. It defines who does what, when, and how, linking procedures to actual activities, risks, and controls.
Value: Improved compliance on site, not just in files.
5. Management Control and Visibility
HSMM gives leadership oversight through defined processes for risk management, incident reporting, inspections, corrective actions, and review.
Value: Management can see problems early, act decisively, and demonstrate leadership commitment.
6. Consistency During Growth or Change
As organisations grow, add sites, or onboard new contractors, HSMM provides a stable framework that ensures health and safety standards do not decline.
Value: Controlled expansion without increased risk.
7. Reduced Reliance on Individuals
Without a system, safety depends on individuals. HSMM embeds knowledge, processes, and controls into the organisation itself.
Value: Business continuity, even when staff change.
8. Professional Credibility
HSMM signals that health and safety are managed deliberately and professionally, not reactively.
Value: Stronger reputation with clients, regulators, insurers, and auditors.
SHEQ4SME Health and Safety Management Manual Benchmark for Global Excellence
1. Leadership and Commitment
2. Health and Safety and Other Policies (Excluding HR)
3. Risk Assessment and Management
4. Legal Compliance and Obligations
5. Health and Safety Planning
6. Roles, Responsibilities, and Authorities
7. Communication, Consultation, and Participation
8. Hazard and Incident Reporting
9. Emergency Preparedness and Response
10. Competence, Training, and Awareness
11. Health and Safety Audits and Inspections
12. Document Control and Record-Keeping
13. Health Surveillance and Occupational Health
14. Contractor and Visitor Management
15. Personal Protective Equipment (PPE)
16. Manual Handling and Ergonomics
17. Machine and Equipment Safety
18. Working at Heights
19. Confined Spaces
20. Mental Health and Well-being
21. Environmental Management
22. Incident Investigation and Corrective Actions
23. Health and Safety Performance Monitoring
24. Continuous Improvement and Innovation
25. Records
26. Check Sheets
27. Registers
28. SHE Reports
29. NCR Management